Skip to content
    PDFWix logo — free browser-based PDF toolsPDFWix

    PDFWix for HR: Onboarding, Offers and Policies in One Place

    Tools and workflows hand-picked for HR professionals.

    Free PDF tools for HR teams — fill AcroForm onboarding packs, e-sign offer letters, merge policy documents and redact personal data. GDPR-aligned. Fast.
    Merge PDF
    Live · in browser

    Onboarding packets, offer letters, policy acknowledgments and exit paperwork — all assembled, signed, redacted and stored without paying for a per-seat document tool.

    HR teams sit on top of a mountain of PDFs containing the most sensitive personal data the company holds: salaries, performance reviews, separation agreements, medical accommodations, immigration paperwork. Most enterprise document tools price you per seat or force every signature through a vendor like DocuSign. PDFWix is the free, browser-side alternative for the operational PDF work that doesn't justify a paid suite.

    Onboarding. Build the new-hire packet with Merge PDF: offer letter, handbook excerpt, W-4, I-9, benefits enrollment, NDA. Use Organize PDF to drag everything into the order the new hire should read it. Run Add page numbers so you can reference 'page 12 of the handbook' in onboarding sessions. Compress PDF gets the final packet under any corporate email gateway cap.

    Offers and signatures. Sign PDF drops signature, initial, and date fields on offer letters. The signature is flattened into the PDF and meets ESIGN/eIDAS simple-signature requirements — fine for offers, NDAs, policy acknowledgments, and most internal documents. For agreements requiring advanced electronic signatures (rare in HR), you'll still need a qualified trust service provider.

    Sharing exemplars without leaking salaries. Hiring managers often ask 'can I see what last year's offer to a similar candidate looked like?' Use Redact PDF to permanently strip the candidate's name, SSN, and salary numbers — the data is removed from the PDF stream, not just covered. Safe to forward.

    Policy management. When legal is reviewing a draft policy, Watermark it with 'DRAFT — for review only' so a stale version doesn't get circulated as final. Use Compare PDF to spot the changes between v3 and v4 of the employee handbook before publishing.

    Offboarding and separations. Separation agreements often include sensitive terms (settlement amounts, non-disparagement clauses). Protect PDF with AES-256 before sending; share the password through a separate channel. Combined with our Privacy policy and Security page, this gives you a clean story for legal and IT review.

    Common workflows

    Combine onboarding documents

    Merge offer letter, employee handbook, W-4, I-9, and benefits enrollment into one PDF for new hires.

    Open Merge PDF

    Redact salary data before sharing

    Permanently remove salary numbers when forwarding an exemplar offer to a hiring manager.

    Open Redact PDF

    E-sign offer letters

    Drop signature blocks on offers and send for countersignature in minutes.

    Open Sign PDF

    Compress employee handbooks

    Shrink the 80 MB illustrated handbook to something email-friendly.

    Open Compress PDF

    Watermark draft policies

    Stamp 'DRAFT — for review only' on policy documents in legal review.

    Open Watermark

    Encrypt offboarding packets

    Protect separation agreements with AES-256 before they leave the company VPN.

    Open Protect PDF

    Frequently asked questions

    Yes. Sign PDF meets ESIGN/eIDAS simple-electronic-signature requirements, which covers offer letters, NDAs, handbook acknowledgments and most internal HR documents.

    Browser-side tools (Merge, Redact, Sign, Compare, Organize) process locally — separation agreements never reach our servers. For server tools, files auto-delete within 1 hour.

    Yes. Salary figures, candidate names and SSNs are stripped from the PDF stream — copy-paste cannot recover them. Safe to forward as exemplars to hiring managers.

    Yes. PDFWix Redact PDF permanently destroys the underlying data through rasterisation — compliant with GDPR Article 17 (right to erasure) requirements for removing personal data before archiving or sharing. For 34 tools including redaction, files never leave HR's device. The two server-side tools (Protect PDF, Unlock PDF) use in-memory processing only.

    Open PDFWix Fill PDF Form, upload the official government form PDF (download from uscis.gov for I-9, irs.gov for W-4), click on each field to fill in employee details, and download the completed form. These are AcroForms — all fields are interactive and click-to-fill. Processing is browser-based, so the employee's personal data never reaches PDFWix servers.

    Ready to streamline your PDFs?

    Browse all tools